Organizations, teams, sections and events
A glossary and a map of the system's main screens.
Your organization is your workspace
An organization brings together people, the library, events and settings. It is also the subscription unit. It may represent a foundation, community, cultural institution or another group preparing events together. All reads and changes take place in the currently selected organization.
Older descriptions may call an organization a “team”. In the current terminology, a team is an optional subgroup within an organization. You do not have to create such a subgroup or assign people to it to plan events and use the library.
Teams, sections and roles are different things
The same person can belong to several teams or sections. A musical role does not automatically grant editing permissions in the app. You can also add someone without a section or role to an event; they appear under No section.
| Term | Purpose | Example |
|---|---|---|
| Team | Optional grouping of people and responsibilities within an organization | Morning team |
| Section | Organizing the lineup by function | Instruments |
| Section role | A person's function within a section | Guitar |
| Access role | A set of permissions for features and resources | Read assigned events |
Songs, arrangements, templates and events
A song stores shared information and source materials. An arrangement describes a particular performance version: content, key, tempo, meter and sequence. An event is a specific date with its own program and lineup. An event template stores a structure you can reuse when creating further dates.
A section heading in the program organizes the list, for example “Part one”. It is not a lineup section. A program note holds an instruction, introduction or presenter's text. These distinctions help you choose the right item type.
Find the feature you need
- Start with Overview to find the next event and repertoire information.
- In Plans, choose the list, cards or calendar and open a specific date.
- Use Library to find songs and arrangements; use Media to find original files.
- In People, check memberships, invitations and assignments according to your permissions.
- Open your profile, security and personal settings from the account menu. Check the organization's name before changing its settings.
Changing context does not change your role
If your organization uses teams, selecting a context helps you focus on the relevant resources. Switching from a team to the organization does not itself grant broader permissions. People see only the data allowed by their current role and assignments.
If a list is empty after switching context, check the filters and whether the resource was actually assigned to that team. Do not immediately create another song or event. Return to the organization context and search for the existing record if you have access to it.